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Utilizing Professional Event Planners to Develop a Better Conference

AHFA Auditorium

When the task lands on your desk to plan your company’s next conference, you immediately begin running through everything you’ll need to get done. Event space, transportation, catering…the list goes on. Professional event planners can be helpful allies in your search for the perfectly executed event, but is one right for you? Here are a few tips to help you decide whether you should tackle the project yourself or enlist a pro.

The first question you need to consider is the number of attendees you’ll be expecting. It’s much simpler to plan an event for 20 guests than 200. In addition, how many people will be working with you to plan your event if you choose to skip the planner? Having a large team can be helpful, but sometimes ideas get lost in translation and can actually make the process more difficult.

It’s also important to consider how your guests plan to get to the conference. If they’re already local, it will be less hassle to coordinate transportation than if your guests are planning to fly in. Don’t forget that out of town attendees will often need overnight lodging arrangements as well! If this is the case, an event planner will likely be able to help you iron out details like selecting a location central to various forms of transportation, hotels, and other amenities like restaurants or golf courses.

In addition, event planners will work to stick to your budget, and there won’t be any surprise costs at the end of the process. While event planners can be an additional cost in and of themselves, consider the greater expense of planning an event that fails without the help of a dedicated event planner. The knowledge and advice of a professional can make all the difference.

When you book your next event with us, The Conference Center at GTCC will assign you a dedicated, on-site event planner who will manage it all. Your planner will be your exclusive point of contact, from proposal to execution to billing. This means there’s no opportunity for confusion across a whole team of event planners working on the same event, and your dedicated planner will be able to give full attention to your event’s details.

Our central location makes it easy for our planners to help you arrange the details of your visit with us. From lodging to transportation, we have the resources to help you plan it all! Your personal liaisons are a great resource for identifying creative solutions to your event planning worries, and they ensure that your conference is fully customized to fit the needs of your business and your attendees. Contact us today to schedule a site tour or request a proposal!

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